Bright Green Future Volunteering
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Help Create this First Annual Event
Bright Green Future Conference
October 23-24, 2009 – UCSD Price Center
This October San Diego EarthWorks will launch its first new event in 10 years: the Bright Green Future Conference. In two days, attendees will receive practical information on how to lead more sustainable lives. Like all EarthWorks events, this conference is produced by volunteers. Literally, we can't do it without you.
How to volunteer for Bright Green Future:
- Read the job descriptions below and find the team assignments that interest you.
- Use the link at the bottom of this page to go to the EarthWorks Associate Registration System (EARS). Login to your account (it you have volunteered before) or create a new one.
- Fill out and submit the on-line Volunteer Registration form.
- We will email you when your final volunteer assignments are ready (about 2 weeks before the conference). You can pick them up from the ORS.
Volunteer Trainings
The planned trainings at UCSD have already taken place. New volunteers will be trained via printed materials and a phone conversation.
Go ahead and register, as described at the bottom of this page. Then, to complete your registration you must call the office at 858-272-7370 and speak with Chris Klein, Event Manager.
Attending Presentations
When not busy with their assignments, volunteers are welcome to attend the conference sessions, subject to the following conditions:
- In sessions where the number of seats is limited, priority must be given to paying attendees; volunteers may fill any "empty" seats after the session has started.
- When they are not working, volunteers may attend on the day they are volunteering only, unless they are volunteering all day Friday, in which case they may attend Saturday sessions (or vice versa).
Bright Green Future Volunteer Jobs
There is one job remaining to be filled: Presentation Room.
| Team: |
Presentation Room Assistants |
| Shifts: |
Friday & Saturday, 8 am – 12 pm
Friday & Saturday, 12pm – 5pm |
| Description: |
Presentation Room Assistants will help the Room Manager make sure that the conference sessions proceed smoothly and without interruption.
Tasks include, but are not limited to:
- Supporting the presenters, however required.
- Making sure that the audio-visual systems function propery.
- Help with time-keeping, as required.
- Keep the room clean and orderly.
- Make sure that only individuals with the correct tickets attend the sessions.
- Restock water, literature, etc. as required.
See the description above for more detail. One or two Assistants will make sure that attendees have valid tickets. The Manager may send Assistants out on errands, as required.
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All volunteer registrations will be managed with EARS (EarthWorks Associate Registration System – you are an Associate). Each volunteer will have an account on the system. You can access your account to:
- Fill out your volunteer registration form
- Make changes to your registration if needed
- Pick up your specific volunteer assignments, including your exact job locations and the names of your Team Leaders, before the fair.
- Review your past volunteer assignments.
Access
To access the system, you will need an account, with a login name and password.
If you have volunteered with San Diego EarthWorks before, you already have an account on our system. Please use that account - do not create a duplicate.
If you do not have your login name and password, you can get it by:
- Entering your email address under "Forgot your name or password?" on the EARS system; it will email you your login information.
- Emailing us your request at info@earthdayweb.org.
- Calling the office at 858-272-7370.
If you have not volunteered with EarthWorks before, simply create a new account.
Once you have logged-in, click the button labeled "Bright Green Future Volunteer" to begin your registration.
Email Confirmations
Email is our preferred way of communicating with you. It is important that you receive notices from us, but email can be unreliable. So:
- Our email messages to you will generally contain a confirmation link. Please click the link when you receive the message. (If we don't receive your confirmation, we will have to send you postal mail, which defeats the purpose of our "paperless" system.)
- If you don't use email regulary, be sure to indicate that on your registration form.
- If you change your email address (or mailing address, or phone number, etc.) use the "Edit Contact" link on the home page of the registration system to update our records.
- If you have an email spam filter, be sure it allows messages from earthdayweb.org.
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