As part of the application process, EarthFair exhibitors are required to agree to and abide by the following rules and guidelines.

Balboa Park Special Event Rules and Regulations

     The following guidelines are in accordance with the Balboa Park Special Event Rules and Regulations.

• EarthWorks reserves the right to determine the eligibility of any company or product for inclusion in EarthFair.
   
• Commercial companies may only sell goods or services that are pre-approved by San Diego EarthWorks, and by paying the specified fees. You are welcome to promote your product or service by giving out samples, distributing coupons, collecting mailing lists, etc.
   
• Flyers, pamphlets or handouts are not to be left on car windshields or passed out in the park. Literature may be left on tables in your area to be picked up voluntarily by interested citizens. (Municipal Code 63.02.1)
   
• Participants may not attach any materials (e.g. ropes, tape, wire, stickers) to any permanent Park buildings, trees, fences, light standards, etc.
   
• Hot air, helium, blow up or inflatable balloons are not permitted in Balboa Park. (Municipal Code 63.02.14)
   
• Helium balloon arches are prohibited. No metallic balloons are permitted at any time.
   
• Any type of "Astro Jump" is not permitted. (Municipal codes 95.0135 and 142.1206)
   
• City ordinances prohibit glass beverage containers in City parks. (Municipal Code 63.02.8a)
   
• Petting zoos, pony rides or any other animal-related activities are not allowed without specific approval of Park & Recreation staff and San Diego EarthWorks.
   
• All motor vehicles are restricted to the roadways and designated parking lots. Vehicles are not permitted in exhibit areas or lawns at any time. Vehicles in exhibit areas are subject to impoundment by the Fire Marshall. If you have a vehicle that is an integral part of your display and must be present, please contact our office at (858) 272-7423 so that special arrangements can be made with the Fire Marshall.

     San Diego EarthWorks reserves the right to expel an exhibitor for violation of these guidelines.

EarthFair Guidelines

     Please read the following guidelines carefully. These guidelines must be observed by all exhibitors. Your exhibit application will not be processed unless you agree to these guidelines.

"The EarthFair brings together the community, environmental businesses and organizations, and governmental leaders who are interested in preservation and restoration of our environment. The event provides community organizations and businesses who choose to be exhibitors with an opportunity to interact directly with the attendees from the local community. San Diego EarthWorks anticipates that tens of thousands of members of the community, including families with small children will attend EarthFair 2008.

"Any exhibitor displaying harmful or offensive materials, including but not limited to photographs or pictures, or similar depictions of, displaying bloodshed or slaughter, or of body parts or pieces, which San Diego EarthWorks, at its sole discretion, deems inappropriate and inconsistent with the positive educational atmosphere of the EarthFair, will be asked to remove the materials from their exhibit for the duration of the EarthFair. The failure or refusal of any exhibitor to remove materials as requested by San Diego EarthWorks will result in immediate removal and ejection of that organization’s exhibit from the EarthFair without refund of the application fee.

"Exhibitors at the EarthFair are expected to conduct themselves in a friendly and courteous manner with members of the public and other exhibitors. For the safety of both the public attendees and participating exhibitors, San Diego EarthWorks reserves the right to immediately remove and eject the exhibit of any organization for the duration of the EarthFair whose exhibitors engage public attendees or other exhibitors in an antagonistic, argumentative, belligerent, or contentious fashion or otherwise cause a disturbance that San Diego EarthWorks, in its sole discretion, deems detrimental to the public or other exhibitors.

"I also understand that all for-profit organizations selling goods or services at EarthFair must donate ten-percent of their gross sales to San Diego EarthWorks. I have also read the EarthFair Participant Guidelines and agree to abide by the stated rules.

"I agree to the above conditions, and I certify that I am legally entitled to enter into contracts that bind the organization named on the front of this application."

Zero Waste and Recycling

In an effort to show the spirit of the EarthFair and our environmental concerns, EarthWorks maintains a policy of mandatory recycling at this event. We are committed to doing our part for a clean, healthy and prosperous future for all living things.

Therefore, we request that you break down (flatten) all cardboard boxes and place them in the nearest appropriate recycling receptacles provided for public use throughout the park. Or, if they are larger than the bin can hold, please call an EarthFair representative to get a pickup in your area.

All items that can be recycled must be recycled, including: plastic beverage containers with a #1 or #2 on the bottom, aluminum cans, steel cans, and all unsoiled newspapers and mixed paper. In addition, we will have food composting bins available for all food waste including soiled paper napkins and wax paper.

Please do not bring non-recyclables to this event. City ordinances prohibit glass beverage containers in City Parks, (municipal Code 63.02.8a). Please do not distribute polystyrene (styrofoam) containers! If you need alternative products that are environmentally safe, please contact our office at (858) 272-7370.

Thank you for helping us make EarthFair 2008 a Zero Waste event.