EarthFair 2018 Exhibit Space Description

EarthFair exhibitors must choose one of six basic exhibit configurations:

  • A 10' X 10' Table Space includes: a 10' X 10' space, a 8' X 30" table, a tablecloth, two chairs and an organization or company name sign (6 high" x 28" wide). Does not include a canopy.
     
  • A 10' X 20' Table Space includes: a 10' X 20' space, two 8' X 30" tables, two tablecloths, four chairs and an organization name sign (6 high" x 28" wide). Does not include a canopy.
     
  • A 10' X 10' Booth Space includes: a 10' X 10' canopied top (8' high at sides, about 10' high in center), full height curtained backdrop and 3' side curtains, an 8' X 30" table, a tablecloth, two chairs and a name sign (6 high" x 28" wide).
     
  • A 10' X 20' Booth Space includes: a 10' X 20' canopied top (8' high at sides, about 10' high in center), full height curtained backdrop and 3' side curtains, two 8' X 30" tables, two tablecloth, four chairs and a name sign (6 high" x 28" wide).

In addition to one of these basic configurations, you can purchase:

  • Additional 10' x 10' Space (without any tables, chairs, etc.) adjacent to your basic exhibit space
      
  • Additional 10' x 10' Space with Booth (including boothing but no tables, chairs, etc.) adjacent to your basic exhibit space
      
  • Extra tables, chairs, popups and namesigns
     

Booth Space configurations
EarthFair 2018 Pricing

Consistent with our long-standing tradition of making the EarthFair affordable for all types of organizations while still being able to cover our costs, exhibit pricing depends on the your organization's category (non-profit, for-profit or government) and it's size (based on annual gross expenses or sales).

The tables below show the list price of the exhibit spaces and particles. There is a 4% cash discount for exhibitors who pay with a check, money order or cash. If you plan on taking advantage of the 4% cash discount, be sure to check the discount box when you register.

Note: If your organization's purpose at EarthFair is to sell food in one of our food courts, please see the pricing information for Food Vendors, here.

Extra Parts - All Categories

Part   List Price   Cash Discount
Price
Extra Tables   $18.75 each   $18.00 each
Extra Chairs   $5.21 each   $5.00 each
Extra Namesign   $10.42 each   $10.00 each
Popup Canopy $78.13 each $75.00 each

Basic Exhibits - Non-Profit Categories
This category includes registered 501(c)3 non-profit corporations and unincorporated public-benefit organizations such as schools, churches, volunteer groups, political parties, and in some cases individuals. (Unincorporated organization participation at non-profit rates is subject to EarthWorks approval.)

Small Non-Profit Organizations
Organizations whose gross annual expenses are
less than $150,000
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $211.46 $203.00
10' X 20' Table Space $403.13 $387.00
10' X 10' Booth Space $322.29 $319.00
10' X 20' Booth Space

$641.67

$616.00
Additional 10' x 10' Space $155.21 $149.00
Additional 10' x 10' Space with Booth $259.38 $249.00

Note: Additional Space must be adjacent to basic exhibit space.
Medium Non-Profit Organizations
Organizations whose gross annual expenses are
more than $150,000 and less than $1,000,000
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space

$301.04

$289.00
10' X 20' Table Space $569.79 $547.00
10' X 10' Booth Space $420.83 $404.00
10' X 20' Booth Space 809.38 $777.00
Additional 10' x 10' Space $223.96 $215.00
Additional 10' x 10' Space with Booth $335.42 $322.00

Note: Additional Space must be adjacent to basic exhibit space.
Large Non-Profit Organizations
Organizations whose gross annual expenses are
more than $1,000,000
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $498.96 $479.00
10' X 20' Table Space

$898.96

$863.00
10' X 10' Booth Space

$668.75

$642.00
10' X 20' Booth Space $1,196.55 $1149.00
Additional 10' x 10' Space $390.63 $375.00
Additional 10' x 10' Space with Booth $502.08 $482.00

Note: Additional Space must be adjacent to basic exhibit space.

 

Basic Exhibits - Government Category
Federal, State and City deparements and agencies.
 

Government
All local, city, state and federal government agencies and departments.

Exhibit List Price
Cash Discount
Price
10' X 10' Table Space $445.83 $428.00
10' X 20' Table Space $798.96 $767.00
10' X 10' Booth Space $535.42 $514.00
10' X 20' Booth Space $955.21 $917.00
Additional 10' x 10' Space $312.50 $300.00
Additional 10' x 10' Space with Booth $423.96 $407.00

Note: Additional Space must be adjacent to basic exhibit space.

Basic Exhibits - For-Profit Categories
This category includes all incorporated and unincorporated commercial entities (including individuals).

Micro Business
Businesses with gross annual sales
less than $100,000
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $331.25 $318.00
10' X 20' Table Space $600.00 $576.00
10' X 10' Booth Space $473.96 $455.00
10' X 20' Booth Space $894.79 $859.00
Additional 10' x 10' Space $260.42 $250.00
Additional 10' x 10' Space with Booth $390.63 $375.00

Note: Additional Space must be adjacent to basic exhibit space. 
Small Business
Businesses with gross annual sales
between $100,000 and $500,000
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $498.96 $479.00
10' X 20' Table Space $898.96 $863.00
10' X 10' Booth Space $668.75 $642.00
10' X 20' Booth Space $1,196.88 $1,149.00
Additional 10' x 10' Space $363.54 $349.00
Additional 10' x 10' Space with Booth $494.79 $475.00

Note: Additional Space must be adjacent to basic exhibit space.
Medium Business
Businesses with gross annual sales
between $500,000 and $2M
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $936.46 $899.00
10' X 20' Table Space $1,676.05 $1,609.00
10' X 10' Booth Space $1,121.87 $1,077.00
10' X 20' Booth Space $2,043.75 $1,962.00
Additional 10' x 10' Space $755.21 $725.00
Additional 10' x 10' Space with Booth $884.38 $849.00

Note: Additional Space must be adjacent to basic exhibit space.
Large Business
Businesses with gross annual sales
between $2M and $20M
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $1,296.88 $1,245.00
10' X 20' Table Space $2,332.29 $2,239.00
10' X 10' Booth Space $1,415.62 $1,359.00
10' X 20' Booth Space $2,571.88 $2,469.00
Additional 10' x 10' Space $1,040.63 $999.00
Additional 10' x 10' Space with Booth $1,144.79 $1,099.00

Note: Additional Space must be adjacent to basic exhibit space.
Very Large Business
Businesses with gross annual sales
more than $20M
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $1,738.54 $1,669.00
10' X 20' Table Space $3,061.46 $2,939.00
10' X 10' Booth Space $1,861.46 $1,787.00
10' X 20' Booth Space $3,304.17 $3,172.00
Additional 10' x 10' Space $1,302.08 $1,250.00
Additional 10' x 10' Space with Booth $1,433.33 $1,376.00

Note: Additional Space must be adjacent to basic exhibit space.
 

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